Below are the meeting notes from the first committee held on May 7th 2008. If you are interested in helping out with any of the events please contact us at info at eduni-dc.org
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Meeting Notes
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In Attendance
Rebecca, Ian, Paula and Jane from Edinburgh University
The following decisions were made
1. The name of the group will be Edinburgh University Alumni Club of
Washington DC
2. Anyone with a connection to Edinburgh University will be allowed to
join, so that includes Alumni, non graduating students, spouses, partners,
university staff etc.
3. To be considered a member you must be on the eduni-dc-announce mailing
list.
4. At this time we decided not to collect a membership fee, we may change
this at a later point but felt that it was hard to ask for money when we
haven't produced anything yet.
5. Committee members are elected by the following process
Someone nominates
Someone seconds
The person with the majority vote of those present at the time of voting
wins.
6. The Annual General meeting (AGM) will be held once a year, (that was a
hard decision) and committee members will have a one year duration and
will be voted on at the AGM
7. The following positions were voted on
President: Ian
Vice President and secretary: Rebecca
Events/Treasurer: Paula
8. We still have 3 ordinary committee member positions open
9. An extraordinary general meeting may be called by any committee member.
3 weeks notice must be given and all members will be
contacted via email.
10. In the event of the club is dissolved the president will nominate a
charity to receive all remaining funds
11. Part of the clubs goal is to support the International Office. They
may ask for volunteers from time to time to speak on behalf of the
university to prospective students.
We talked about connecting with other universities when planning events.
Ian has reached out to a number of universities and needs to send contacts
and other related emails to the committee
We talked about planning a number of events, the first event would be a
Ceilidh in October, Ian mentioned that the RFD has a back room that may
be a good location, Dave Alexander (the owner) has scottish connections so
would be willing to work with us, we would just need to find a band and
set everything up. This would be an event we would need to charge for.
The second event would be a burns supper, in January, we should reach out
to other universities to help plan this event.
The third event would be something related to the six nations rugby, one
thought was to find out if the British Embassy could help with this.
We already have a linkedin.com group, one of the benefits of being a
member of
the group would be membership of the linkedin.com group. Rebecca is going
to investigate creating a face book group as well.
The next thing we should be doing is reaching out to all the Edinburgh Uni
alumni in DC, VA, MD, PA, and WV to let them know that a new Alumni group
has been formed and those interested in joining should get in contact with
us. We should work with Liz to find the best way to do this. The exact
details of this weren't discussed in the meeting, but it could be a form
they fill in on a website or sending an email to us, we could also supply
a postal address if needed.
It was also noted by Jane that Ian needs to put some of the photos he got
from Liz up on the website.
